Cooperation With the Authorities

In Uncertain Cases, Contact the Authorities

When planning large public events, it is advisable to contact the police, the rescue services and, depending on the nature of the event, other licensing authorities from the early stages of planning. At a meeting with the authorities convened by the event organiser, the event plan is discussed, and the authorities set their own conditions for the event, which the organiser must consider. Risk identification in cooperation with the authorities helps the organiser to prepare for and prevent potential incidents.

A first-time organiser of a public event may be uncertain about what permits or notices are required or need to be obtained, or what needs to be considered in the safety planning of the event. The authorities are happy to provide guidance and advice on event organisation in advance. It is advisable to inform the authorities of your event plan as early as possible, even before submitting the actual permit applications. This will allow the authorities to point out any shortcomings or request further information in good time.