Safety Document

The Event Organiser is Responsible for the Overall Safety of the Event

A safety document is drawn up in accordance with the Consumer Safety Act if the event may pose a particular risk to the public or bystanders. For example, a safety document must be drawn up for events with a large number of spectators, which take place in the immediate vicinity of a beach or other body of water, or where the public can participate in various activities themselves. The event organiser is responsible for the overall safety of the event and therefore safety documentation should also be requested for any entertainment services provided by sub-contractors as part of the event, such as horse riding, climbing and funfairs.

For example, the safety document can be linked to the event’s rescue plan. However, care must be taken to ensure that the safety document meets the requirements set for it, even if it is combined with another safety plan.

The safety document describes the implementation, hazards and safety measures of the consumer service in question. The Agency for Safety and Chemicals (Tukes), the authority responsible for consumer safety, provides guidance on their website on how to draw up a safety document.

The safety document is prepared well in advance of the event. The document is primarily a tool for the service provider and not a document for the authorities. The safety document should only be submitted to Tukes if Tukes specifically requests it.

The event organiser is obliged to report serious accidents and incidents at the event to Tukes.